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CHECK IN INFORMATION

Check-in for Dallas International Girls Cup teams will take place via online check in or at the Omni Dallas Hotel Park West prior to the tournament, times to be determined. Players from the team do not need to be present at tournament check in, just a team representative with all the credentials/paperwork needed for check in.​

Omni Dallas Hotel Park West (Headquarter Hotel)

1590 LBJ Freeway

Dallas, TX 75234

IMPORTANT: The following items will be checked at the team check in. Please prepare to have the following items available.

 

U.S. teams registering/playing as a US Club Soccer Team/Club:

  1. 7 copies of your US Club Soccer approved roster (can be an ECNL roster) which also serves as the travel permit/proof of insurance (we will collect 1 copy and you will keep 1 copy). The remaining rosters will be presented to referees before games.

  2. US Club player ID cards – all players must be carded under US Club Soccer, including guest players (can be ECNL ID cards as well). Coach needs to have player cards with him/her on the sideline for all games.

  3. Signed tournament waiver form for each player, coach, and team manager (these have already been e-mailed to each team contact).​​​​​​

  4. Signed home stay agreement – local teams hosting an international team only.

  5. Guest player loan forms and ID cards (US Club cards) for any guest players outside of the club (these players need to be written in as guest players on your US Club roster as well). You can get guest player loan forms from the US Club Soccer website: http://usclubsoccer.org/resources/forms-documents/

 

U.S. registering/competing as a USYS team:

  1. 7 copies of your USYS roster to present at the tournament check in (we will collect 1 copy and you will keep 1 copy). The remaining rosters will be presented to referees before games.

  2. USYS State Association player ID cards for all players – all players must be carded under USYS, including guest players. Coach needs to have player cards with him/her on the sideline for all games.

  3. Travel permit/roster/papers from your USYS State Association if your USYS State Association gives you these papers to travel as a USYS team to a tournament sanctioned only by US Club Soccer. Please contact your USYS State office right away to check if they will give your team permission to travel and insurance .

  4. Signed tournament waiver form for each player, coach and team manager (these have already been e-mailed to each team contact).

  5. Signed home stay agreement – local teams hosting an international team only.

  6. Loan/Guest player release forms for any guest players. You can  get these loan/guest player release forms from your club registrar or from the club/team from which you are borrowing players. You can also get these forms from your USYS State Association. For example, here is a link to a North Texas guest player loan form which can be found on the North Texas website: https://usys-assets.ae-admin.com/assets/989/15/GuestPlayerRelease%20020220171.PDF

 

For teams traveling from Canada:

  1. 7 copies of your Provincial Association approved roster for team. (we will collect 1 copy and you will keep 1 copy). The remaining rosters will be presented to referees before games.

  2. 2 copies of permission to travel form from your Provincial Association (we will collect 1 copy and you will keep 1 copy). 

  3. Provincial Association approved player cards for each player. Coach needs to have player cards with him/her on the sideline for all games.

  4. Copy of birth certificate or passport for each player.

  5. Signed tournament waiver form for each player, coach and team manager (these have already been e-mailed to each team contact). 

  6. Guest player loan forms (from Provincial Association) for any guest players – please contact your provincial association to get a form or contact the tournament to get this form.

 

For all (other) international teams:

  1. 7 copies of the team’s tournament roster. These rosters will be stamped and you will then present one roster to the referee before each game.

  2. 2 copies of permission to travel from your respective National Football/Soccer Federation (we will collect 1 copy and you will keep 1 copy).

  3. Proof of insurance (cards) for players.

  4. Passports of each player (copies are okay). Coach needs to have copies of these passports with him/her on the sideline during all games.

  5. Signed tournament waiver form for each player, coach and team manager (these have already been e-mailed to each team contact).

  6. If you are accommodated by a local club, we need the completed home stay agreement.​

  7. Guest player loan forms for any guest players outside the club – please contact the tournament to get this form.

 

Guest player information:

Guest player requirements for U.S. teams:

  1. Players who are from the same club but play on a different team in the club still count as a guest player if they are not on the team’s US Soccer affiliate organization roster (USYS, US Club Soccer)

  2. All guest players will need a completed player loan form (to be completed by both the team/club which for which they are guest playing for the tournament as well as the team/club from which the player is being borrowed) – this includes if the player is coming from another team in the same club.

  3. Player ID card from a US Soccer affiliate organization (USYS or US Club Soccer) for the guest player. This player card can be from a different US Soccer affiliate organization than the rest of the team.

  4. Guest players can be written in on the US Soccer affiliate organization team roster (USYS or US Club Soccer) that will be provided at tournament check in.

 

Guest player requirements for Canadian teams:

  1. Players who are from the same club but play on a different team in the club still count as a guest player if they are not on the team’s provincial soccer association/federation approved roster.

  2. All guest players will need a completed player loan form (to be completed by both the team/club which for which they are guest playing for the tournament as well as the team/club from which the player is being borrowed) – this includes if the player is coming from another team in the same club.

  3. Provincial soccer association/federation Player ID card for the guest player.

  4. Guest players can be written in provincial soccer association/federation approved roster that will be provided at tournament check in.

 

Other international teams:

  1. Players who are from the same club but play on a different team in the club still count as a guest player if they are not on the team’s host soccer association/federation approved roster.

  2. All guest players will need a completed player loan form (to be completed by both the team/club which for which they are guest playing for the tournament as well as the team/club from which the player is being borrowed) – this includes if the player is coming from another team in the same club.

  3. Passport of each guest player will be required to verify identification and age (copies will be ok).

  4. Completed tournament waiver form for each guest player.

  5. Proof of insurance for each guest player.

  6. Guest players must be included on the official tournament roster that will be provided at tournament check in.